Products

You can view and manage all your practice products that import into VetIMPRESS through the connection to your practice management system. (Practice setup > Products) This opens a screen with following 3 tabs: 

Product management

This screen allows you to view all batch numbers of the products that have been imported from your practice management system. Product Batches –will display all batches and what location they’re in.  Edit allows you to add in meat and milk withdrawals on products and any specific product notes. 

Product Category

This screen allows you to see two things: 

  • Primary category: this category is taken from the product SPC. The category can’t be changed.
  • Primary usage: what each product is used for, you can edit these categories by clicking the Edit button and selecting the relevant primary use. These usages will influence where they are grouped in some of the medicines use reports, including vet spend reports.


Product mapping

Product mapping refers to the matching of a practice product name in your practice management system to the product on the VetIMPRESS standardised list e.g. VMD or HPRA.  The majority of product mapping is automated and you won’t need to do anything with it, but this tab allows you to sense check if there are any unmapped  products and what to do with them.  

Unmapped Products

This is a list of all the products that aren’t mapped  I.e. Recognised as a product, within your VetIMPRESS.  The majority of the products here will be either small animal products or consumables e.g. needles, but this will also be where any unmapped medicines will be found.  Keeping this list in check is important in order to ensure no medicines are left unmapped – which is particularly important for antimicrobial use reporting. 

Cleaning up unmapped products

Sorting this list is relatively simple and the steps to do so are as follows: 

For medicines:

  1. Select the unmapped medicine from the list of products using the left hand side check box 
  2. Search for the medicine using the Standard product search bar on the right hand side of the screen
  3. Select the standard product from the list by clicking on it 
  4. Click the Map button in the centre of the screen 

For consumables, small animal products or procedures:

  1. Select the item or you can multiselect by either 
  • individually selecting multiple items using the check box on the left 
  • Searching for a common term I.e. for consumables, search for needle, in the PMS product search bar and checking the box at the left of PMS product to select all on that page. 

   2. Click the relevant Move to button in the centre of the screen I.e. Move to consumables, Move to Small Animal or Move to Unmapped procedures.

Unmapped Procedures

This is a list of all the procedures in your practice management system.  

Consumables

This is a list of all the consumables from your practice management system. 

Small Animals

This is a list of all the small animal products from your practice management system.

Mapped Products & Procedures

This is a list of all the mapped products and procedures within VetIMPRESS from your practice management system.  On this page you can: 

  • Edit the number of Units in each item  by clicking the Edit button on the right of the product. A unit is the smallest dispensing method e.g. a 50ml bottle would be 50 units as you can dispense by the ml where as a 20ml can would be 1 unit as you’ll dispense by the can.  
  • Unmap products by clicking the Unmap button on the right of the product name.  You may need to do this if a product has been incorrectly mapped, then you can re-map it to the correct product using the Unmapped products tab.